Municipal Clerk

  • Attends and records meetings of the Township Committee, prepares agendas for the meetings and distributes Official Minutes
  • Compiles, investigates and prepares documents pertaining to items requiring Committee action, including creation of resolutions and proclamations
  • Handles municipal correspondence
  • Acts as liaison between the public and the Township Committee
  • Administers and records Oaths of Office
  • Maintains custody of all official records that are not specifically handled by other departments
  • Processes appointments to and keeps Updated Roster and Mailing List for Committees and Commissions
  • Registers Voters
  • Certifies vacancies existing on the local level
  • Maintains receipt of nominating petitions and certification to the County Clerk of local candidate nominated by petition
  • Exercises quasi-judicial authority in determining the validity of petitions
  • Conducts drawing for position of candidates on the local ballot
  • Furnishes material for local elections
  • Suggests polling places to the Election Board
  • Maintains receipt of election results
  • Certifies to County Clerk persons elected to partisan County Committee offices in each election district
  • Tallies the votes and certifies election results for local office at primary, general and municipal elections
  • Issues licenses and permits: ABC liquor, container facility, peddlers, raffles and bingo, taxi and limousine, special events, towing, wildlife management (deer hunting), etc.
  • Handles complaints of all types
  • Furnishes data to public information media
  • Purchases supplies and equipment when required
  • Receives and files bonds and insurance policies
  • Directs correspondence and inquiries to various departments for action
  • Serves as coordinator and records manager responsible for implementing local archives and records retention programs
  • Conducts business with other municipal departments as needed and as directed by the Township Committee.
  • Coordination of special projects
  • Resident/public inquiries
  • Provide copies of Ordinances/Resolutions and other information as requested by public and personnel
  • Process applications for Blue/Red Light Permits to Emergency Service Volunteers
  • Landlord Rental Registration
  • Sign final development maps before filed with the County
  • Keep and maintain Township Code, including Land Development Ordinance
  • Responsible for sound and recording equipment in the meeting rooms
  • Work related to easements, cross easements, etc.
  • Support work related to scheduling appeals to License Appeals Board
  • Administer petty cash fund
  • Custodian of original Contracts and Agreements with responsibility for their execution
  • Responds to requests for information from residents, attorneys, press, radio stations, etc.
  • Maintains the Township website
  • Administer budget accounts for Township Clerk and Township Committee
  • Plan and organize municipal social events such as Township Committee Receptions, etc.
  • Research public utility assessment searches for prospective home buyers.